Airbnb Property Management Agreement - Scrub Squad

AIRBNB PROPERTY MANAGEMENT AGREEMENT

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Agreement Information

Property Owner

Property Information

Management Services

Manager agrees to perform the following:

  • Create and maintain the Property on Airbnb (and other platforms if agreed in writing)
  • Manage all guest inquiries, reservations, communications and guest relations
  • Coordinate and oversee cleaning services and maintenance of the Property
  • Manage check-in and check-out procedures
  • Price optimization based on market conditions
  • Collect all reservation payments
  • Provide weekly invoicing and monthly performance reports
  • Remit net proceeds to Owner per Section 5
  • Maintain records and financial statements related to performance

Fees, Cleaning, and Payment Structure

5.1 Management Fee (Per Rental Occasion):

Owner agrees to pay Manager a management fee equal to fifteen percent (15%) of the total gross reservation revenue per rental occasion ("Management Fee").

For purposes of this Agreement:

  • A "rental occasion" is defined as each individual guest booking, reservation, or stay, regardless of length.
  • Gross reservation revenue includes the nightly rate and any guest-paid fees collected for the stay, excluding taxes collected and remitted on Owner's behalf.
  • The Management Fee shall be earned and due upon each completed rental occasion and shall be deducted prior to disbursement of net proceeds to Owner.

5.2 Cleaning Fees (Manager-Collected & Retained):

All cleaning and turnover fees charged to guests shall be collected, retained, and administered exclusively by Manager.

Owner acknowledges and agrees that:

  • Cleaning fees are separate from rental revenue and are not included in the calculation of the Management Fee.
  • Manager shall use cleaning fees to coordinate, schedule, and pay cleaning vendors and turnover services.
  • Manager retains full discretion to set, adjust, and allocate cleaning fees based on property size, condition, and operational requirements.
  • Cleaning fees are non-refundable to Owner, regardless of vendor pricing fluctuations or guest usage.
  • Manager is not required to seek Owner approval for routine cleaning or turnover expenses covered by collected cleaning fees.

5.3 Additional Expenses & Maintenance:

Routine maintenance, repairs, utilities, HOA fees, and property-related expenses remain the responsibility of the Owner.

Emergency repairs may be authorized by Manager up to the threshold specified above without prior Owner approval. Expenses exceeding this threshold require Owner consent, unless delay would risk damage or guest safety. All approved expenses may be deducted from rental proceeds and itemized in the weekly invoice.

5.4 Invoicing & Disbursement:

Manager shall issue weekly invoices detailing gross reservation revenue per rental occasion, Management Fees deducted, cleaning fees collected, expenses paid on Owner's behalf, and net proceeds due to Owner.

Net proceeds shall be remitted to Owner within three (3) business days of invoice issuance via ACH / Check / Electronic Transfer.

Marketing & Pricing Strategy

Manager will:

  • Utilize dynamic pricing tools and market analysis to optimize nightly rates.
  • Update availability calendars to prevent double bookings.
  • Ensure Property is competitively marketed on Airbnb and platforms agreed upon.

Reservation Policy

Owner authorizes Manager to:

  • Accept, decline, or modify reservations in accordance with Manager's standard booking policies.
  • Establish minimum stay requirements, check-in/out times, and house rules.

Guest Conduct & House Rules

Manager will enforce Property rules, including noise, occupancy limits, pets, and damages. Owner agrees that loss or damage caused by guests shall be handled through Airbnb's Host Guarantee or security deposits when available.

Insurance & Liability

9.1 Owner shall maintain adequate insurance covering short-term rental operations.

9.2 Manager is not responsible for loss, theft, damage, or liability arising from guest stays, except for Manager's negligence or willful misconduct.

Records & Reporting

Manager shall maintain accurate records of all transactions and provide reports on a weekly and monthly basis.

Taxes & Licenses

Owner shall be responsible for:

  • Collecting and remitting applicable lodging taxes.
  • Obtaining and maintaining required permits, licenses, or local registrations.

Manager may assist with tax reporting but does not assume tax liability.

Confidentiality

Both Parties agree to maintain the confidentiality of proprietary and financial information obtained during the term of this Agreement.

Termination

This Agreement may be terminated as follows:

  • By either Party with 30 days' written notice.
  • Immediately for cause if a Party materially breaches this Agreement.

Upon termination:

  • Manager shall remit all outstanding funds due to Owner.
  • Owner will fulfill payment for all services rendered up to termination date.

Governing Law

This Agreement shall be governed by the laws of the State specified above.

Owner Responsibilities

Owner shall:

  • Provide Manager with all necessary property access codes, keys, manuals, and information
  • Maintain valid homeowner's insurance and ensure appropriate short-term rental coverage
  • Pay for utilities, HOA fees, property taxes, and any regulatory or licensing fees
  • Ensure Property complies with local short-term rental regulations

Signature

PROPERTY OWNER